Section V: Renewal and Non-Renewal

Pursuant to Idaho Statute §33-5205B, §33-5209A, §33-5209B, and §33-5209C

  1. Standards for Renewal Decision-Making

    1. The PCSC shall make renewal decisions based on documented outcomes regarding a school’s academic, mission-specific (if applicable), operational, and financial performance. Such performance shall be evaluated using the provisions, conditions, and measures contained in the performance certificate and its appendices, including the performance framework.
    2. Calculation of the percentage of eligible points earned on the academic section of the performance framework for each school shall determine that school’s academic accountability designation: honor, good standing, remediation, or critical. The academic accountability designation shall guide the PCSC’s renewal or non-renewal decision-making. Renewal or non-renewal decision-making shall also be influenced by results on the financial, operational, and mission-specific sections of the framework.

      1. Schools achieving an academic accountability designation of honor or good standing shall be recommended for renewal. However, conditional renewal may be recommended if financial, operational, and/or mission-specific outcomes are poor.
      2. Schools achieving an academic accountability designation of remediation may be recommended for non-renewal or conditional renewal, particularly if financial, operational, and/or mission-specific outcomes are poor.
      3. Schools achieving an academic accountability designation of critical are likely to be recommended for non-renewal, particularly if financial, operational, and/or mission-specific outcomes are poor.
      4. Financial, operational, or mission-specific outcomes shall be considered poor if the school’s accountability designation in the corresponding section of the performance framework is remediation or critical.
      5. Financial, operational, or mission-specific outcomes shall be considered poor if the school’s accountability designation in the corresponding section of the performance framework is remediation or critical.
      6. Student-level data may be considered by the PCSC, in a manner consistent with federal and state law, for the purposes of renewal or non-renewal decision-making.
    3. The PCSC shall consider contextual factors affecting a school’s accountability designations when making renewal or non-renewal decisions. However, renewal decisions shall be based on past outcomes, not on promises of future improvement.
    4. The PCSC shall consider trends documented in schools’ annual performance reports throughout the performance certificate term. Statistically significant, positive trends will make renewal more likely, while stagnant or negative trends will make renewal less likely. Trends may also contribute to recommendations for conditional renewal.
    5. If a school fails to meet any conditions of charter approval or specific, written conditions for necessary improvement within the specified timeframes included in the performance certificate, non-renewal may result regardless of the school’s accountability designation.
    6. Conditional renewals shall be for periods of five years, but shall include in the performance certificate specific, written conditions for necessary improvement pursuant to Section 33-5209B(1), Idaho Code. 
  2. Renewal / Non-Renewal Process
    1. i. The PCSC shall conduct its renewal/non-renewal process in accordance with Section 33-5209B, Idaho Code.
    2. No later than July 15 of their pre-renewal calendar year, schools may submit to the PCSC office optional, auxiliary performance data for consideration during the renewal process.
    3. During the spring or fall prior to a school’s renewal consideration, PCSC staff and/or contracted individuals may perform a pre-renewal site visit for the primary purpose of gathering contextual information to inform the PCSC’s interpretation of the academic, operational, and financial outcomes described in the schools’ annual performance reports and renewal applications.

      1. Schools shall have an opportunity to respond in writing to pre-renewal site visit evaluation reports.
      2. Schools achieving honor accountability designations in all sections of their performance frameworks, as of the annual performance reports provided by January 31 of the pre-renewal year, shall be exempt from pre-renewal site visits.
    4. No later than November 15, the PCSC shall issue to all renewal-year schools an annual performance report and renewal guidance and application that meets the requirements of Section 33-5209B, Idaho Code. The annual performance report shall include notification of the prospect of non-renewal, if applicable.
    5. Except as provided in Section V.B.iv.c of this policy, renewal-year schools shall submit a completed renewal application to the PCSC no later than December 15. Renewal applications shall be submitted in accordance with the renewal guidance and application provided by the PCSC and represent the charter holders’ opportunity to submit documents challenging any rationale for non-renewal and supporting the continuation of the school.
      1. Renewal applications shall be submitted to the PCSC office electronically via email, online file-sharing service, portable data storage device, or secure server provided by the PCSC office.
      2. Renewal applications shall be comprised of no more than two (2) documents: the completed application and an Adobe PDF document providing any supporting documentation. Supporting documentation shall include a table of contents and make use of Adobe’s “bookmark” feature for ease of navigation. Additional documents or other formats may be accepted, on a case-by-case basis, with the prior approval of PCSC staff.
      3. Schools achieving an honor accountability designation in all sections of their performance frameworks, as of the annual performance reports provided on November 15 of the renewal year, shall be eligible for automatic renewal, and shall be exempt from the required submission of a renewal application.
    6. No later than January 15, PCSC staff will advise any renewal-year schools regarding whether they will be recommended for renewal or non-renewal.
    7. No later than March 15, the PCSC will consider evidence regarding all renewal-year schools.
      1. Written evidence provided by schools as part of their optional auxiliary data submission and renewal applications, and in response to pre-renewal site visit reports and renewal recommendations, shall be provided to the PCSC by PCSC staff.
      2. Written evidence provided by schools and PCSC staff shall be published on the PCSC’s website at least seven (7) days in advance of the meeting.
      3. Both schools and the PCSC may be represented by counsel.
      4. Both schools and the PCSC may call witnesses and give testimony.
      5. The PCSC may delegate the hearing of evidence to a hearing officer, or may hear evidence itself.
    8. No later than March 15, the PCSC will hold a meeting for the purpose of making final renewal or non-renewal determinations regarding all renewal-year schools.
    9. Final renewal or non-renewal determinations will be conveyed in writing to the charter holders within seven (7) days.